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Performing a Credit Check

An explanation of Credit Transfer

A learner claiming a QCF qualification may transfer credit within an Awarding Organisation's (AO) qualification or between two (or more) AOs. This process is known as “credit transfer”. AOs may use the Credit Transfer Query functionality to help inform and support credit transfer.

Performing a Credit Check

  • Complete the learner's details and add up to five unit/qualifications that you wish to check.
  • Select the "Find learner achievement" button.

Where data is returned following a Credit Transfer Query the following should be considered:

Achievement Time Constraints

The AO intending to use the credit associated with an Achievement(s) returned following a Credit Transfer Query, should check to ensure the returned Achievement(s) time constraints conform to the time constraints of the award.

Credit Values

The credit values associated with Achievements returned as a result of a Credit Transfer Query are derived from the Ofqual Regulatory IT system, which is the register of AO Qualifications and Units. Office of Qualifications and Examinations Regulation (Ofqual) (external link) is the body which gives formal recognition to bodies and organisations that deliver qualification and assessments. Ofqual also accredit units and qualifications.

Where data is not returned following a Credit Transfer Query submission, the following reasons may apply:

The Awarding Organisation is not participating in the Learning Records Service

An AO not participating in the Learning Records Service will not return any credit associated with Achievement data as a result of a Credit Transfer Query submission.

The Achievement data may not have been submitted into the Learning Records Service by the AO

AOs participating in the Learning Records Service are expected to to submit current, complete and accurate Achievement data relating to Achievements within ten days of making an award.

It is possible that Achievement credit information is not returned as an outcome of a Credit Transfer Query, due to an AO not being able to submit data within ten days of award due to technical, organisational or personnel issues and so on.

A learner may have chosen to "opt-out" of sharing the information held within their Personal Learning Record

A learner may opt-out of sharing the information in their Personal Learning Record with organisations and third parties. If a learner has chosen to opt-out of data sharing, any credit associated with the learner's Achievement will not be returned as a result of a Credit Transfer Query submission.

A qualification may be deemed to be "sensitive"

The Learning Records Service may mark some Achievements as "sensitive". This event occurs where the service deems that the display of the Learning Event may potentially cause harm or distress to an individual. Examples of Sensitive Learning Events include those associated with Trade Unions, Armed Forces and so on.

Any credit associated to a learner's Achievement that is deemed to be "sensitive" will not be returned as a result of a Credit Transfer Query submission.